Welcome

Everything ACE staff need in one place — reference documents, the apps you use each week, and the group-text console.

Quick links

Pinned in Airtable → Portal Documents → “Pin to Quick Links”.

Documents & apps

Reference guides, forms and the tools ACE runs on. Add or update anything here from the Portal Documents table in Airtable — no developer needed.

Send a group text

Pick who it goes to, write the message, preview the exact recipient list, then send. Every send is logged to Airtable.

1 · Recipients

Start from a saved group, then adjust if you need to.

If you want to text specific individuals rather than a filtered group, select Groups on the side menu and use + New group → search by name to hand-pick people.

Saved group

Pull from

2 · Message

Click a tag to personalise each text.

0 characters

0 SMS segment(s) each

3 · Preview & send

Preview resolves the real list from Airtable. Nothing sends until you confirm.

Preview

Your message will appear here.

ACE —

Inbox

Replies from parents and staff, on a number kept separate from the Saturday-coverage system so nothing crosses over.

Select a conversation Replies appear here as they come in.

Saved groups

A group is a source plus a filter — so “Falcons parents” always means whoever is in Falcons today, not a list that goes stale.

Your groups

Stored in Airtable → Message Groups.

Portal accounts

Everyone on the Staff and Volunteers rosters. Send someone a setup link and they choose their own password — you never handle it.

Staff roster

Role comes from Airtable, so nobody can grant themselves more access.

Message history

Every broadcast composed here, live or dry run, with per-recipient delivery detail in Airtable → Message Recipients.

Staff Portal